Running a nursery is a job you do out of passion. But let's be honest: it's also a daily marathon. Between parents' messages, team schedules, invoices and administrative reports, your days often spill over long after the children have gone home.
What if the answer wasn't working more, but working better?
In hundreds of settings across France, Belgium and Luxembourg, the managers who use Kidola save an average of 5 hours a week on administrative tasks. Five more hours for what really matters: your team, your families, and the children.
Let's look at how.
Bring everything together and breathe again
Think of all the tools you use every day: Excel files, attendance sheets, WhatsApp, notebooks, ring binders, emails. Now imagine all of it in one single place.
With Kidola, all your information, attendance, communication, billing, reports, is brought together in a clear, intuitive dashboard. No more double entry, no more printing, no more digging through folders: everything is updated in real time, for the whole team.
« Before Kidola, we had paper everywhere. Today I open the app and I know exactly what is happening in each group, even from a distance. »
Automate billing and get your evenings back
Billing week shouldn't mean chaos. Kidola automatically generates clear, customisable invoices from the attendance, contracts and absences already recorded.
No more calculators and risky copy-pasting. In a few clicks, you approve, send and archive your invoices, safely. And because everything is saved in the cloud, your documents are available at any time.
Bonus: Kidola also produces your automatic reports for your accounts or your regulatory obligations. A few minutes are enough, where you used to spend hours.
Simplify the schedule and keep your ratios under control
Managing attendance and team schedules is often a headache. With Kidola's schedule, you can see your ratios, anticipate absences and adjust your organisation in real time.
Need to cover for an educator? To reorganise the week? Drag, drop, done. All your data is centralised: you see instantly who is present, on leave or on training, without a single Excel sheet.
Communicate with parents, without the stress
We know it: communicating with families often takes as much time as the management itself. But it can be smooth and enjoyable.
With Kidola, you share photos, news of the day and daily updates in one click, straight from the app. Parents are informed and reassured, without you having to answer fifteen individual messages.
- Photos of the day
- Daily report (meals, naps, activities)
- Messages and announcements
- Secure messaging
« Parents love the app. They look at it every evening like a little diary of their child's day. It has really strengthened our bond with them. »
Bring the whole team together and keep them motivated
A nursery works well when everyone has access to the same information. Kidola's collaborative dashboard gives every member of the team, educators, management, kitchen, what they need, when they need it.
Checking the schedule, recording an absence, seeing the menu of the day, adding an observation: it all takes an instant, on a tablet or a phone. Less confusion, more clarity, and real team spirit.
Hours saved, real value created
5 hours a week is 20 hours a month. Over a year, that adds up to more than 6 weeks of work. That is time you can reinvest in training, in the quality of care, or simply in catching your breath.
In a sector where every minute counts, that is more than a comfort: it is a transformation.
Put your energy back where it belongs
Running a nursery shouldn't feel like running a paperwork factory. Kidola was designed hand in hand with early years professionals to bring calm and efficiency to your day-to-day: from billing to communication, from the schedule to administrative follow-up.
Because the more time you save on management, the more you can give to what matters most: the children.
Your questions about admin time in a nursery
How much time does management software save a nursery?
Managers who use Kidola save an average of 5 hours a week on administrative tasks, around 20 hours a month. The saving comes above all from the end of double entry: information recorded once feeds billing, attendance and communication with families.
Which nursery tasks can be automated?
Billing (generated from contracts and actual attendance), payment reminders, certificates, accounting and regulatory reports, and a large part of the daily updates sent to parents. The schedule and supervision ratios update in real time, with no Excel sheet.
Do you need technical skills to digitise your nursery?
No. Getting started is supported: your data is brought across, the set-up is adapted to your country, and both the administrative and the educational team are trained. Most settings are using Kidola day to day within a few days.
Where do you start to save time in nursery management?
With bringing everything together. As long as attendance, billing and communication live in separate tools, every piece of information is entered several times. Putting it all into a single tool is the first lever, even before automation.